Available Permissions Explained
Permissions decide what a helper can open and change in your tournament. You give them through a custom staff role, or you switch them on one by one for a single person. The tournament director (the account that created the tournament) always holds every permission.
The eleven permissions
These are the names you see on the Staff page. The Staff Roles screen uses longer names for the same permissions (for example Operate Scoreboard for Scoreboards).
| Permission | What it unlocks |
|---|---|
| Schedule | See the schedule, the mat order and the Staging board. |
| Scoreboards | Run mat scoreboards, record results and update the brackets those mats run. Opens the Brackets section. |
| Results | See results and standings. |
| Awards | Run the awards table: publish results and brackets, and drive the awards LED screen. |
| Certificates | Print certificates for placed competitors. |
| Check-in | Run the Check-In screen: scan badges, check competitors in, record weights, and mark judges, staff and coaches present. Also marks badges as printed on the badge sheet. |
| Register competitors | Add or change registrations and divisions, save and publish the mat schedule, and pick the flags judges for kata brackets. |
| View data | See all competitor information: the competitor list and photos, dojos, coaches, judges and staff lists, badges and bracket data. |
| Payments | See and record payments: mark entries paid, record a dojo’s payment, account credit, extra charges and substitution codes. |
| Assign judges | Seat judges on tatamis and add people who already have an account as judges. |
| Page staff | Page judges and staff during the event. See Staff paging and chat. |
Money stays separate. Someone with Register competitors but not Payments can still edit a competitor. The payment status is simply left as it was, and payment-only actions are refused.
Where a person’s permissions come from
Taikai App looks at three sources, in this order, and uses the first one that exists. They are not added together.
- Their own toggles, if you set permissions for that person on the Staff page.
- Their staff role, if you assigned one under Settings → Staff Roles.
- The default for how they signed up:
| Signed up as | Default permissions |
|---|---|
| Judge | Scoreboards, Schedule, Results |
| Staff · Scoreboard Operator | Scoreboards, Schedule |
| Staff · Check-in | Check-in, Schedule |
| Staff · Awards | Awards, Results, Schedule |
| Staff · General Volunteer | Schedule, Results |
| Coach or parent | None. They manage only their own competitors. |
If someone holds two roles in your tournament (for example judge and coach), each approved role is checked and any one that grants a permission is enough.
Judges and the scoreboard: by default a judge can run a scoreboard. If your judges should not touch the table computers, give them a role or toggles with only Schedule and Results.
Per-person toggles
Use toggles when one person needs a different set than their role gives.
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1Open Staff in the tournament manager Switch between Cards, List and Availability views and use the search box to find the person. The List view has an Access column that shows what each person can do today.
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2Click the lock button (Permissions) A panel opens with one switch per permission. Under the name it says where the current set comes from: From role: …, Default for their sign-up, Custom for this person or No access yet.
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3Switch what they need and click Save The custom set replaces their role for that person only. Back to role removes the custom set again.
Only the director can change toggles. People you added by hand, without a Taikai App account, have no permissions.
What each person sees
The tournament manager menu shows only the sections a person’s permissions use. The director sees everything.
| Menu section | Shown with |
|---|---|
| Dashboard | Everyone with access |
| Schedule, Staging | Schedule |
| Brackets | Scoreboards or Awards |
| Results | Results or Awards |
| Check-in, Waivers | Check-in |
| Competitors | View data, Register competitors or Check-in |
| Dojos, Divisions | View data or Register competitors |
Settings and the remaining sections (Coaches, Judges, Staff, Teams, Live Stream and so on) stay with the director.
How they’re enforced
The menu is only a convenience. The server checks Scoreboards, Check-in, Register competitors, View data, Payments, Assign judges, Page staff and Awards on every request, so a hand-typed URL does not get around them. Schedule, Results and Certificates mainly decide which menus and buttons a person sees.
Coaches and parents never get management access to your tournament. Judges get only what their permissions allow. Creating roles, changing toggles and approving role applications stay with the director.
Common role recipes
| Role | Permissions |
|---|---|
| Table operator | Scoreboards + Schedule |
| Head of the scoring tables | Scoreboards + Schedule + Results + Page staff |
| Check-in desk | Check-in + Schedule |
| Awards table | Awards + Results + Certificates + Schedule |
| Judge who stays off the computers | Schedule + Results |
| Read-only helper | View data + Schedule + Results |
| Co-Director | Register competitors + View data + Assign judges + Awards + Scoreboards + Schedule + Results + Page staff. Add Payments only if they handle money. |
Start narrow. Adding a permission later takes one switch. Untangling what an over-permissioned account changed does not.