Coach and Team Registration Access
A coach bringing fifteen students shouldn't fill out fifteen separate registrations from fifteen parent accounts. Coach access turns dojo registration into one sitting: one account, every student, one checkout. A dojo can have one head coach and several assistants, each with the right level of access.
Becoming a coach
There are two ways in:
- At sign-up, pick the Coach role card ("I manage a dojo or team").
- From an existing account, use Register my dojo on the My participation card of a tournament's registration page, or Create My Dojo on the My Dojo tab of the account page.
Creating a dojo makes you its head coach. If your dojo already exists, pick it instead: your request goes to that dojo's head coach, who approves or rejects it from their own My Dojo page, and you get an email with the answer. If the dojo has no head coach on Taikai App, the tournament organizers review it.
Like all non-athlete roles, a coach's place in a tournament is subject to the director's approval. Directors can also invite coaches by email.
Head coach and assistants
| Role | What they can do |
|---|---|
| Head coach | Owns the dojo: the roster, requests, coaches and staff, teams and registrations. Registrations they make are billed to them, and they see prices, balances and any instructor discount. |
| Assistant coach | Sees the dojo's competitors. Can register them only if the head coach ticks Can register profiles for that assistant. Those registrations are billed to the head coach, with the head coach's discount, and the assistant never sees prices or payments. |
| Support staff | Helpers the head coach adds to the dojo. No registration access. |
The My Dojo page
The My Dojo tab of the account page opens with the dojo name and a one-line summary (competitors, people with access, teams, pending requests) that jumps to each section:
- Requests: people who want to join the dojo or be an assistant coach. Approve or Reject each one.
- Competitors: the dojo's approved members. + Add profile opens the guided, one-question-per-screen flow with photo (see Adding a competitor).
- Coaches and staff: + Add coach (an assistant coach) and + Add staff (support staff). Type a name, add a photo with Take photo or Photos, and optionally an email and phone. They don't need an account. Tick Send them an invitation to create their account if you want them to have one. Pick from my profiles fills in someone you already have, such as a dojo member or a student's parent. An email that already has an account is linked, never duplicated.
- People with access: accounts that can sign in to the dojo, with Invite staff.
- Teams: saved dojo teams, managed under My Teams. See Team events.
Rare actions live under More: Import members from CSV and Transfer ownership.
Build the roster before registration opens. With profiles in place, registering for the next tournament is picking names and events, not re-typing fifteen birthdates against a deadline.
Registering your competitors
Every coach of a dojo, head or assistant, works from the same shared roster. That stops two coaches from entering the same student twice.
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1Open the tournament's registration page while signed in Who's Competing? lists your own profiles and your dojo's approved members. Anyone you can't register (not approved yet, or you are an assistant without permission) is shown view-only.
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2Choose events Open one competitor to pick their events, or use Register several at once: a grid with one row per competitor and one column per individual event. Tap a competitor's name for team events or an extra category.
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3Review the cart and check out The cart lists every competitor with their events, prices and automatic discounts, plus a combined total. One payment covers the whole dojo; each competitor still becomes their own registration.
If anything is wrong (missing weight, a duplicate person, a full team), checkout marks every affected competitor at once and the rest of the cart stays as it is.
Who sees prices
- Money is for whoever pays. When everyone in an assistant's cart is billed to the head coach, prices, subtotals, discounts and codes are hidden, and the confirmation says the head coach pays.
- Competitors never see the coach's money. When a coach or parent registers someone, that competitor's own account shows Your price and whether it is paid. It never shows the instructor discount, the coach's cart or the total the coach paid.
- Instructor discount. If the tournament offers one, it applies per competitor for an approved coach who heads a dojo. See Discounts and codes.
Inviting a competitor to their own account
On the account Dashboard, each profile you manage shows No account, Invited or Own account. Click Invite, type the person's email and press Send invite. They get a link to set a password and see their registrations and badge with their own login. You keep managing the profile.
On event day
- Live today: the My Events tab shows where each of your competitors is: tatami, time, and whether they are checked in, in the staging line or competing. See Following competitors live.
- Badges: one badge per person with a single QR code. See Badges and bulk printing.
- Certificates: if the director sends digital certificates to instructors, the head coach gets an email when their students' certificates are ready. See Digital certificates.
What the director sees
Each competitor arrives as an individual registration. Approvals, credits, division assignment and brackets all work per competitor, exactly as with self-registrations (one credit per approved competitor, from the director's balance as always). The dojo name is what drives dojo separation when brackets are seeded.